Minutes
OF THE ANNUAL MEETING OF THE
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Council
Held on Thursday 16 May 2024 at 6.00 pm Didcot Civic Hall, Britwell Road, Didcot, OX11 7JN |
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Present in the meeting room:
Councillors: David Turner (Chair), Kellie Hinton, Ken Arlett, Pieter-Paul Barker,
James Barlow, Robin Bennett, David Bretherton, Sam Casey-Rerhaye, Sue Cooper, Maggie Filipova-Rivers, Mike Giles, Kate Gregory, Georgina Heritage, Sam James-Lawrie, Katharine Keats-Rohan, Mocky Khan, Axel Macdonald, Denise Macdonald, James Norman, Andrea Powell, Leigh Rawlins, David Rouane, Anne-Marie Simpson, Ed Sadler, Ian Snowdon, Andrew Tinsley, Freddie van Mierlo and Tony Worgan
Officers: Steven Corrigan, Democratic Services Manager, Mark Stone, Chief Executive and Vivien Williams, Head of Legal and Democratic and Monitoring Officer (interim)
1 Election of chair
Councillor Hinton was nominated as chair for the 2024/25 municipal year. Councillor Turner as proposer and Councillor Powell as seconder spoke in support of the nomination.
RESOLVED: to elect Councillor Hinton as Chair of the council for the 2024/25 municipal year, until the next annual meeting of the Council in May 2025.
Councillor Hinton signed the declaration of acceptance of office and made an acceptance speech.
2 Appointment of vice-chair
Councillor Keats-Rohan was nominated as vice-chair for the 2024/25 municipal year. Councillor Rouane as proposer and Councillor Powell as seconder spoke in support of the nomination.
RESOLVED: to elect Councillor Keats-Rohan as vice-chair of the council for the 2024/25 municipal year, until the next annual meeting of the Council in May 2025.
Councillor Keats-Rohan signed the declaration of acceptance of office and made an acceptance speech.
3 Apologies for absence
Apologies for absence were received from Councillors Bearder, Dragonetti, Gawrysiak, Gordon-Creed, Kantor, Manning, Mohammed and Robb.
4 Minutes
RESOLVED: to approve the minutes of the meeting held on 22 February 2024 as a correct record and agree that the Chair sign them as such.
5 Declarations of interest
None.
6 Urgent business and chairs announcements
The Chair advised that there was no urgent business.
She advised that as Chair she would be raising funds for the following charities:
· Riverside Counselling Service
· NOMAD Henley
· Project 90-10
7 Code of Corporate Governance
Council considered the report of the head of legal and democratic on the revised local Code of Corporate Governance, which had been recommended for adoption by the Joint Audit and Governance Committee at their meeting on the 15 April 2024.
Council was satisfied with the revised code of corporate governance and agreed that it should be included in the council’s constitution.
RESOLVED: to adopt the revised local code of corporate governance attached to the report of the head of finance to the Joint Audit and Governance Committee on 15 April 2024 and include it in the council’s constitution.
8 Appointments to committees, panels and joint committees for 2024/25
Council considered the report of the head of legal and democratic on the appointment of those committees and joint committees which are required to be politically balanced; together with the Climate Ecological Emergencies Advisory Committee, Licensing Acts Committee, Community Grants Panel and appointments to joint bodies.
The chair referred to the recommendations set out in the report, and circulated at the meeting, which covered the committee appointments for the 2024/25 municipal council year. The democratic services manager advised of one amendment to the table – Councillor Mohammed to replace Councillor Cooper as a substitute member on the Climate Ecological Emergencies Advisory Committee.
These recommendations were that Council:
1. appoints the committees and panels for the 2024/25 year, allocates seats to each political group and appoints councillors and substitutes to sit on them in accordance with paragraphs 9-13 of the head and legal and democratic report attached to the agenda, as set out in the schedule circulated at the meeting;
2. appoints chairs and vice-chairs as set out in the schedule circulated at the meeting;
3. appoints members to the Community Grants Panel in accordance with paragraphs 15 and 16 of this report and as set out in the schedule circulated at the meeting;
4. appoints members to the Climate and Ecological Emergencies Advisory Committee in accordance with paragraphs 17 and 18 of this report and as set out in the schedule circulated at the meeting;
5. appoints members to the Licensing Acts Committee in accordance with paragraphs 19-21 of this report and as set out in the schedule circulated at the meeting;
6. appoints a representative and a substitute on the Oxfordshire Joint Health Overview and Scrutiny Committee;
7. appoints a representative and a substitute on the Thames Valley Police and Crime Panel;
8. appoints three representatives to the Future Oxfordshire Partnership Scrutiny Panel;
9. authorises the head of legal and democratic to make appointments to any vacant committee or panel seat and substitute positions in accordance with the wishes of the relevant group leader.
RESOLVED: That for the 2024/25 municipal year to:
1. appoint the following committees and panels for the 2024/25 municipal year and to appoint the membership, substitutes and chairs and vice-chairs as indicated to sit on them (see table below);
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Green (3) |
Henley Residents Group (1) |
Labour & Co-operative (1) |
Liberal Democrat (6) |
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Peter Dragonetti (Vice-Chair) |
Ken Arlett |
Axel Macdonald |
Tim Bearder |
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Ali Gordon-Creed |
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David Bretherton (Chair) |
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Jo Robb |
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Katharine Keats-Rohan |
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Zia Mohammed |
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Ed Sadler |
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Vacancy |
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Preferred substitutes |
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Green (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (6) |
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James Barlow |
Stefan Gawrysiak |
Mocky Khan |
Sue Cooper |
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James Norman |
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Denise Macdonald |
Kate Gregory |
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Andrea Powell |
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Alexandrine Kantor |
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Andrew Tinsley |
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David Turner |
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Tony Worgan |
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Scrutiny Committee, 9 Members |
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Green (2) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (5) |
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James Barlow |
Ken Arlett (Chair) |
Mocky Khan (Vice-Chair) |
Kate Gregory |
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Andrea Powell |
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Katharine Keats-Rohan |
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Leigh Rawlins |
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David Turner |
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Tony Worgan |
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Preferred substitutes |
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Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (5) |
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Peter Dragonetti |
Stefan Gawrysiak |
Axel Macdonald |
Sue Cooper |
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Ali Gordon-Creed |
Kellie Hinton |
Denise Macdonald |
Mike Giles |
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Jo Robb |
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Alexandrine Kantor |
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Andrew Tinsley |
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Ed Sadler |
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Joint Scrutiny Committee, 5 Members |
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Green (1) |
Henley Residents (1) |
Liberal Democrat (3) |
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Jo Robb |
Stefan Gawrysiak (Co-Chair) |
Alexandrine Kantor |
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Leigh Rawlins |
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Ed Sadler |
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Preferred substitutes |
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Green (3) |
Henley Residents (2) |
Liberal Democrat (3) |
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James Barlow |
Ken Arlett |
Sue Cooper |
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Ali Gordon-Creed |
Kellie Hinton |
Kate Gregory |
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Andrea Powell |
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Tony Worgan |
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Joint Audit and Governance, 4 Members |
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Labour & Co-operative (1) |
Liberal Democrat (2) |
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Peter Dragonetti |
Mocky Khan (Co-Chair) |
Leigh Rawlins |
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Tony Worgan |
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Green (3) |
Labour & Co-operative (2) |
Liberal Democrat (3) |
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James Barlow |
Axel Macdonald |
David Bretherton |
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James Norman |
Denise Macdonald |
Katharine Keats-Rohan |
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Jo Robb |
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David Turner |
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Community Governance and Electoral Issues Committee, 6 Members |
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Green (1) |
HRG (1) |
Labour & Co-operative (1) |
Liberal Democrat (3) |
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James Barlow |
Ken Arlett (Vice-Chair) |
Mocky Khan |
David Bretherton (Chair) |
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Sue Cooper |
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Katharine Keats-Rohan |
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Preferred substitutes |
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Green (3) |
HRG (2) |
Labour & Co-operative (2) |
Liberal Democrat (3) |
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Peter Dragonetti |
Stefan Gawrysiak |
Axel Macdonald |
Pieter-Paul Barker |
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Jo Robb |
Kellie Hinton |
Denise Macdonald |
Maggie Filipova-Rivers |
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David Turner |
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Joint Staff Committee, 5 Members |
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Green (1) |
Liberal Democrat (4) |
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Andrea Powell |
Maggie Filipova-Rivers |
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Kate Gregory |
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David Rouane |
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Anne-Marie Simpson |
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Substitutes |
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The Leader may be substituted by another Cabinet member. Other members of the Committee may be substituted by any member of that Council’s political group (executive or non-executive). |
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General Licensing Committee, 12 Members |
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Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
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Peter Dragonetti |
Kellie Hinton |
Axel Macdonald |
Pieter-Paul Barker |
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Ali Gordon-Creed |
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Mike Giles |
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Jo Robb (Chair) |
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Sam James-Lawrie |
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Katharine Keats-Rohan |
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Ben Manning (Vice-Chair) |
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Zia Mohammed |
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Anne-Marie Simpson |
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No substitutes |
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Licensing Acts Committee, 12 Members |
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Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
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Peter Dragonetti |
Kellie Hinton |
Axel Macdonald |
Pieter-Paul Barker |
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Ali Gordon-Creed |
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Mike Giles |
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Jo Robb (Chair) |
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Sam James-Lawrie |
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Katharine Keats-Rohan |
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Ben Manning (Vice-Chair) |
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Zia Mohammed |
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Anne-Marie Simpson |
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No substitutes |
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Appeals Panel, 3 Members |
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Green (1) |
Liberal Democrat (2) |
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Sam Casey-Rerhaye |
Sue Cooper |
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Anne-Marie Simpson |
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Preferred substitutes |
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Green (3) |
Liberal Democrat (3) |
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James Barlow |
Kate Gregory |
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Peter Dragonetti |
Katharine Keats-Rohan |
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Jo Robb |
Freddie van Mierlo |
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Green (2) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (5) |
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Ali Gordon-Creed |
Ken Arlett |
Denise Macdonald |
David Bretherton |
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Andrea Powell (Vice-Chair) |
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Mike Giles |
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Kate Gregory |
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Ben Manning |
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Tony Worgan (Chair) |
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Preferred Substitutes |
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Green (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (5) |
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James Barlow |
Stefan Gawrysiak |
Mocky Khan |
Tim Bearder |
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Jo Robb |
Kellie Hinton |
Axel Macdonald |
Sue Cooper |
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Peter Dragonetti |
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Zia Mohammed |
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Leigh Rawlins |
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David Turner |
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Climate Ecological Emergencies Advisory Committee, 12 Members |
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Green (3) |
Henley Residents (1) |
Labour & Co-operative (1) |
Liberal Democrat (7) |
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Stefan Gawrysiak |
Denise Macdonald |
Sue Cooper |
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Ali Gordon-Creed (Chair) |
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Maggie Filipova-Rivers |
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Andrea Powell |
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Mike Giles |
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Katharine Keats-Rohan |
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Leigh Rawlins |
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Andrew Tinsley (Vice-Chair) |
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Freddie van Mierlo |
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Preferred substitutes |
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Greens (3) |
Henley Residents (2) |
Labour & Co-operative (2) |
Liberal Democrat (7) |
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Peter Dragonetti |
Ken Arlett |
Mocky Khan |
Pieter-Paul Barker |
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James Norman |
Kellie Hinton |
Axel Macdonald |
Tim Bearder |
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Jo Robb |
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David Bretherton |
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Georgina Heritage |
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Zia Mohammed |
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Anne-Marie Simpson |
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Tony Worgan |
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2. appoint Katharine Keats-Rohan as the council’s representative, and David Turner as substitute, on the Oxfordshire Joint Health Overview and Scrutiny Committee;
3. appoint Sam Casey-Rerhaye as the council’s representative, and Maggie Filipova-Rivers as substitute, on the Thames Valley Police and Crime Panel;
4. appoint Jo Robb, Leigh Rawlins and David Turner to the Future Oxfordshire Partnership Scrutiny Panel;
5. authorise the head of legal and democratic to make appointments to any vacant committee or panel seat and substitute positions in accordance with the wishes of the relevant group leader.
9 Report of the leader of the council
Councillor Rouane, Leader of the Council, provided an update on a number of matters. The text of his address is available on the council'swebsite.
Council noted the details of the special urgency decision taken by the Cabinet member for Finance and Property to participate in the government funded scheme to provide financial compensation to households and businesses adversely affected by the flooding impacts from Storm Henk.
The meeting closed at 6.36pm
Chair Date
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